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Terms & Conditions

Terms and Conditions
Applicable from 00:01 – 30/03/2020 until Further Notice

Due to continued uncertainty over events being able to run during the Covid-19 Pandemic we have introduced the  following temporary condition:- In the event of cancellation of events due to government restrictions, circuit operators decisions or ourselves, Entries submitted after the above time will only be issued with a FULL Javelin Trackdays Ltd account credit. There will be NO Refund option.

Participants should be mindful of government guidelines and restrictions that may be in place regarding travel and household mixing prior to attending events, please see the Covid Procedures linked at the top of the website for more information.

1) By booking an event with Javelin Trackdays Ltd you agree to ensure that your vehicle is fit for purpose, mechnically sound and safe. You agree to abide by any rules that my be applicable to the event and you agree that your vehicle will comply with the noise requirements of the event. Failure to follow any of these rules may see you removed from the event and no refund or credit will be issued. Please note that we currently do not permit electric, hybrid or large 4x4 vehicles to take part in our trackday events.

2) Bookings must be paid for in full at the time of booking, a place is not reserved on a trackday until payment has been taken. The price payable will be the price applicable to that event / product / service on the date of payment NOT the date of order.
3) Javelin Trackdays Ltd reserves the right to cancel or refuse any bookings.

4) Cancellations :

a). Up to 10 days before an event you may request a refund or credit using our Cancellation Request Form, if the event is currently sold out then the booking will need to be replaced first before either option can be actioned. 

b). Within 10 days of an event you may request a credit using our Cancellation Request Form which can be issued on the provision that your booking can be replaced on the event first.

Any Refunds made are subject to a £20 administration fee. Credits are issued against the Javelin account of the person who booked the event and cannot be transferred to a different account. Only the person who made the original booking is authorised to request any changes be made and all requests must be made in writing.

c). Within 72 hours of the event date no refunds or credit will be issued.

d). Bookings for sprint events observe the terms above but use the entry closing date as a deadline rather than the event date. The entry deadline is noon on the Wednesday prior to each event.
5) Any refunds / credits for bookings cancelled by clients are solely at Javelin Trackdays Ltd discretion.
6) Javelin Trackdays Ltd reserves the right to alter any of the prices on its website without prior notice.
7) Despite our best intentions, certain circumstances will mean that we reserve the right to amend or cancel any event, venue, circuit layout or event format without prior notice. In such a situation we will endeavour to give as much notice as possible. In the case of event cancellation by a venue or ourselves prior to the event date the terms below will apply. It is accepted that despite the best intentions of Javelin Trackdays Ltd events may be adversely affected by adverse weather (See our Winter Weather Policy), unforseeable circumstances or on track incidents etc.

If an event is cancelled on the event day clients who signed on will then be offered a choice of options :-
a). On events with an base entry fee in excess of £150 a full credit or a refund (less a £20 admin fee) will be offered. You decide.
b). On events with a base entry fee below £150 a full credit only will be issued for the entry fee value for use against a future Javelin Trackdays Ltd event or service. A credit for the entry fee paid plus any additional options ordered will be added to the clients account.

In such situations Javelin Trackdays Ltd will not be liable to refund any monies or expenses incurred as a result of events so affected. It should be noted that if a client cancels a booking prior to an event being officially cancelled by the Venue Operator or Javelin Trackdays Ltd then our normal Terms & Conditions will apply. There will be no retrospective refund or credit. 

8) Javelin Trackdays Ltd or it's agents cannot be held responsible if your choice of event is unavailable or unsuitable.
9) Motoring events can be dangerous involving the risk of death or serious injury to participants. It is a condition of admittance that you and your passengers will be required to sign a Drivers or Passengers Risk Awareness Form prior to entering the pit-lane. This does mean that you accept full responsibility for any personal injury or damage to your own vehicle, howsoever caused.This indemnity will not apply to such liabilities etc, which have been established to have been due to the negligence of Javelin Trackdays Ltd or its Servants or Agents.
10) It should be noted that many Road Car Insurance policies do not cover the vehicle for damage whilst in trackday use. Trackday insurance is optional and should be arranged by the individual via a third party.
11) You accept that Javelin Trackdays Ltd events may be photographed and filmed. Therefore images of you or your property may appear on our websites, social media or in associated literature without your prior consent.

​12) These Terms and Conditions are governed by the jurisdiction of the laws of England & Wales


Privacy Policy

Javelin Trackdays Ltd has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for this website. We do not store personal or financial information in the process of payment, nor do we share such information with 3rd parties.

What data is collected ?

  • When you register on our website we collect your name, address & contact number along with your email address and your password on your account.

  • When you book via our website we also collect information on events you may be interested in as well as your vehicle details i.e. make/model.

  • When you browse our website we also collect information on the IP address and browser type being used.

How is that data used ?

  • To manage the accounts you have registered with us. All passwords are encrypted on the website and staff do not have access to that information at all.

  • We only use contact information to supply event details to participants or to respond to communication that has been directed at us via email or social media.

  • We only ever use contact information for marketing purposes when someone has specifically signed up for our newsletter during account registration or afterwards via the website. We’ve never sent out unsolicited marketing emails and never will.

  • When you browse our website we also collect information on the IP address and browser type being used.

How is that data stored ?

  • Account information is securely stored on our website.

  • All payment information online is securely handled via our payment providers. Javelin Trackdays Ltd does not host or store any payment information online. Where payment information is given via telephone, it is immediately shredded after processing.

  • Information supplied to us via indemnity forms is securely stored for a period of 7 years as required by law, this data is only in physical form.

  • If you wish to delete your data with us at any point then you can make that request via the Account Deletion Request Form

  • Our website is regularly scanned to ensure that it is safe.

How is that data shared ?

  • We will never sell your information or share it with other parties for marketing purposes.

  • We may share your personal information with our insurers in the event of a claim

  • We may share your personal information with the circuits that we use but only for legal purposes i.e. recording of an accident.

  • We would only ever share your personal information with another third party if we were legally compelled to do.

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